# Handover Log

## Purpose

The Handovers Log stores every handover certificate created in the system. 

Each entry is automatically assigned to a site, scaffold and a customer, and includes attached signatures and certificate details.

**Use this log to:**

* View signed and unsigned handover certificates
* Confirm the handover certificate dates and the responsible person
* Access and download Handover Certificates
* Track client approvals

***

## **How the Handover Log Works**

The Handover Log stores all handover certificates issued across every site. A scaffold will appear in this log the moment a handover is created.

The system follows this workflow:

* **Handover is created**
  * When a scaffold is erected and a handover is issued, the handover is immediately recorded in the **Handover Log**.
  * Each handover includes customer details, handover dates, signatures, and uploaded documents or photos.
* **Signatures and completion**
  * Once all required signatures are completed, the handover record is marked as signed.
  * The handover certificate can be downloaded at any time for client or audit use.
* **Linked to scaffold activity**
  * The scaffold that was handed over will appear in the **Scaffold Log** as an active scaffold.
  * All certificates remain permanently stored in the Handover Log, even after the scaffold is dismantled.

This ensures every scaffold has a traceable, legally recorded handover, stored permanently for compliance and reporting purposes.

***

## How to Access

In the side navigation, go to:\
**Instructions → Handover Log**

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***

## Table Layout

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Each row includes:

| Column     | Description                                                   |
| ---------- | ------------------------------------------------------------- |
| Code       | Unique handover certificate number (auto-generated)           |
| Customer   | The customer receiving the scaffold                           |
| Site       | Site the handover was created for                             |
| Start Date | The erection date or the date the scaffold was made available |
| End Date   | Expected dismantle date or certificate end date               |
| Created    | Date the handover was generated                               |
| Notes      | Any notes added at the time of creation                       |
| Created By | User responsible for issuing the handover                     |
| Uploads    | Number of photos or documents uploaded to the record          |
| Status     | Indicates if the handover is signed or still pending          |

***

## Status Types

| Status               | Meaning                                                              |
| -------------------- | -------------------------------------------------------------------- |
| Signed               | All required signatures are complete and the scaffold is handed over |
| Pending (if visible) | Waiting for one or more signatures                                   |

***

### Available Actions

Inside each handover, you can:

* View the full handover record
* Review signatures
* View notes and attachments
* Download the Handover Certificate

{% hint style="info" %}
[Learn how to build a handover certificate](https://docs.cloudscaff.com/settings/templates/handover-certificate-template-build-and-edit)
{% endhint %}

{% hint style="info" %}
[Learn how to use a handover certificate](https://docs.cloudscaff.com/site-management/scaffolds/handovers)
{% endhint %}

***

#### Search, Filters and Pagination

Search

* Type at least three characters to filter by code, site or status
* Use the clear (×) icon to reset

Pagination

* Pagination buttons appear at the bottom of the page

Rows Per Page

* Adjust the number of rows displayed at once

{% hint style="info" %}
[Learn how the Search Bar (Data Tables)](https://docs.cloudscaff.com/general-tools-and-features/search-and-filter-bar)
{% endhint %}

{% hint style="info" %}
[Learn how Table Pagination and Rows Per Page Selector](https://docs.cloudscaff.com/general-tools-and-features/table-pagination-and-rows-per-page-selector)
{% endhint %}

***

## Best Practices

* Make sure customer names and site names are accurate before issuing a certificate
* Add clear notes for safety, access or special conditions
* Export reports monthly for compliance and billing
* Ensure all signatories have completed the digital signature process