> For the complete documentation index, see [llms.txt](https://docs.cloudscaff.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cloudscaff.com/logs/scaffold-log.md).
# Scaffold Log
## Purpose
The Scaffold Log is the live record of all scaffolds that have been handed over and are currently in use on a site.
Use it to:
* Identify all active scaffolds
* Track erection and dismantle dates
* View handover and inspection history
* Monitor hire dates and rates
* Log notes or changes to the structure
***
## **How the Scaffold Log Works**
The Scaffold Log is the live record of every scaffold that is currently erected and in use on a site.\
A scaffold will appear in this log automatically after it has been handed over and signed.
The system follows this workflow:
* **Scaffold is erected and handed over**
* Once a scaffold is created and a handover is completed, the scaffold automatically moves into the **Scaffold Log**.
* This indicates the scaffold is active, safe for use, and available on site.
* **Ongoing activity is recorded**
* Any inspections, notes, or modifications performed on the scaffold are recorded inside the scaffold’s record.
* Inspection Certificates and Handover Certificates can be viewed or downloaded directly from the log.
* **If a dismantle date is set**
* When a dismantle date approaches, the scaffold will automatically move into the **Upcoming Dismantles Log** 3 days before dismantle is due.
* **When dismantled**
* Once the scaffold is dismantled and completion is confirmed, it is removed from this log and permanently moved into the **Dismantle Log**.
The Scaffold Log keeps all active scaffolds visible until they are dismantled, ensuring complete traceability throughout their lifecycle on site.
***
## How to Access
In the side navigation, go to:\
**Instructions → Scaffold Log**
***
## Table Layout
Each scaffold record shows:
| Column | Description |
| ---------------- | ----------------------------------------------------------------------------------- |
| Site | Site the scaffold belongs to |
| Code | Unique scaffold identifier (SCA number) - Hyperlink into the scaffold documentation |
| Description | Written description of the scaffold or area |
| Location | Physical position on site |
| Size (L/W/H) | Scaffold measurements |
| Volume | Calculated volume of the scaffold |
| No. of Platforms | Number of platform, decks, working levels, boards etc. |
| Total Area | Working area of the scaffold |
| Status | Indicates scaffold is active and handed over |
| Notes | Any comments added |
| Erection Date | When the scaffold was erected |
| Dismantle Date | Scheduled dismantle date |
| Extension Notes | Notes on extended hire or usage |
| Hire Date | Start of billing period or hire |
| Hire Rate | Daily/weekly hire rate |
| Handover | Link to the handover certificate and date |
| Inspection | Link to the latest inspection |
| Inspect | Button to perform a new inspection |
***
## Status Types
| Status | Meaning |
| ----------------- | ----------------------------------------- |
| Handed Over | Scaffold is active and in use on the site |
| Failed Inspection | Scaffold has failed it's inspection |
***
## Available Actions
Inside each scaffold record, you can:
* Review scaffold specifications
* View the full handover certificate
* View the full inspection certificate
* Perform a new inspection and generate an inspection certificate
* Click on the scaffold SCA number to access the scaffold details
* Export the log to Excel
***
### Search and Filters
Search
* Type at least three characters to filter by code, site or status
* Use the clear (×) icon to reset
{% hint style="info" %}
Details, see: [Search Bar (Data Tables)](/general-tools-and-features/search-and-filter-bar.md)
{% endhint %}
***
## Best Practices
* Use consistent, clear scaffold descriptions for quick identification
* Perform inspections on schedule for compliance
* Add notes when extending hire or site access changes
* Keep all related certificates attached to the record for auditing
***
## Related Pages
{% hint style="info" %}
[Learn how to build a scaffold](/site-management/scaffolds.md)
{% endhint %}
{% hint style="info" %}
[Learn how handover certificates work](/site-management/scaffolds/handovers.md)
{% endhint %}
{% hint style="info" %}
[Learn how inspection certificates work](/site-management/scaffolds/inspections.md)
{% endhint %}
---
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