# Scaffold Log

## Purpose

The Scaffold Log is the live record of all scaffolds that have been handed over and are currently in use on a site.

Use it to:

* Identify all active scaffolds
* Track erection and dismantle dates
* View handover and inspection history
* Monitor hire dates and rates
* Log notes or changes to the structure

***

## **How the Scaffold Log Works**

The Scaffold Log is the live record of every scaffold that is currently erected and in use on a site.\
A scaffold will appear in this log automatically after it has been handed over and signed.

The system follows this workflow:

* **Scaffold is erected and handed over**
  * Once a scaffold is created and a handover is completed, the scaffold automatically moves into the **Scaffold Log**.
  * This indicates the scaffold is active, safe for use, and available on site.
* **Ongoing activity is recorded**
  * Any inspections, notes, or modifications performed on the scaffold are recorded inside the scaffold’s record.
  * Inspection Certificates and Handover Certificates can be viewed or downloaded directly from the log.
* **If a dismantle date is set**
  * When a dismantle date approaches, the scaffold will automatically move into the **Upcoming Dismantles Log** 3 days before dismantle is due.
* **When dismantled**
  * Once the scaffold is dismantled and completion is confirmed, it is removed from this log and permanently moved into the **Dismantle Log**.

The Scaffold Log keeps all active scaffolds visible until they are dismantled, ensuring complete traceability throughout their lifecycle on site.

***

## How to Access

In the side navigation, go to:\
**Instructions → Scaffold Log**

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***

## Table Layout

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Each scaffold record shows:

| Column           | Description                                                                         |
| ---------------- | ----------------------------------------------------------------------------------- |
| Site             | Site the scaffold belongs to                                                        |
| Code             | Unique scaffold identifier (SCA number) - Hyperlink into the scaffold documentation |
| Description      | Written description of the scaffold or area                                         |
| Location         | Physical position on site                                                           |
| Size (L/W/H)     | Scaffold measurements                                                               |
| Volume           | Calculated volume of the scaffold                                                   |
| No. of Platforms | Number of platform, decks, working levels, boards etc.                              |
| Total Area       | Working area of the scaffold                                                        |
| Status           | Indicates scaffold is active and handed over                                        |
| Notes            | Any comments added                                                                  |
| Erection Date    | When the scaffold was erected                                                       |
| Dismantle Date   | Scheduled dismantle date                                                            |
| Extension Notes  | Notes on extended hire or usage                                                     |
| Hire Date        | Start of billing period or hire                                                     |
| Hire Rate        | Daily/weekly hire rate                                                              |
| Handover         | Link to the handover certificate and date                                           |
| Inspection       | Link to the latest inspection                                                       |
| Inspect          | Button to perform a new inspection                                                  |

***

## Status Types

| Status            | Meaning                                   |
| ----------------- | ----------------------------------------- |
| Handed Over       | Scaffold is active and in use on the site |
| Failed Inspection | Scaffold has failed it's inspection       |

***

## Available Actions

Inside each scaffold record, you can:

* Review scaffold specifications
* View the full handover certificate
* View the full inspection certificate
* Perform a new inspection and generate an inspection certificate
* Click on the scaffold SCA number to access the scaffold details
* Export the log to Excel

***

### Search and Filters

Search

* Type at least three characters to filter by code, site or status
* Use the clear (×) icon to reset

{% hint style="info" %}
Details, see: [Search Bar (Data Tables)](https://docs.cloudscaff.com/general-tools-and-features/search-and-filter-bar)
{% endhint %}

***

## Best Practices

* Use consistent, clear scaffold descriptions for quick identification
* Perform inspections on schedule for compliance
* Add notes when extending hire or site access changes
* Keep all related certificates attached to the record for auditing

***

## Related Pages

{% hint style="info" %}
[Learn how to build a scaffold](https://docs.cloudscaff.com/site-management/scaffolds)
{% endhint %}

{% hint style="info" %}
[Learn how handover certificates work](https://docs.cloudscaff.com/site-management/scaffolds/handovers)
{% endhint %}

{% hint style="info" %}
[Learn how inspection certificates work](https://docs.cloudscaff.com/site-management/scaffolds/inspections)
{% endhint %}