> For the complete documentation index, see [llms.txt](https://docs.cloudscaff.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cloudscaff.com/logs/what-are-logs.md).

# What are Logs?

Every log serves as a permanent record, creating full audit-traceability for safety, compliance, and operational reporting.

## **Purpose**

Logs provide a single source of truth for scaffold activity across your company.

You can use logs to:

* Track work completed on every scaffolded site
* Review safety checks, inspections, approvals, and signatures
* Generate certified documents for clients and auditors
* Provide proof of work for billing, safety compliance, and handover requirements
* Ensure accountability — each record is tied to a verified user account

All log activity is synced across your organization and visible to users with the correct permissions.

***

## **Where to Find Logs**

In the side navigation, scroll down to **Instructions**.

<div align="left" data-with-frame="true"><figure><img src="/files/w7NIqn1dwh3dzOze7K24" alt=""><figcaption></figcaption></figure></div>

### Log Types:

{% columns %}
{% column %}
**Instructions Log:** \
This is a list of instructions issued from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="center" data-with-frame="true"><figure><img src="/files/SubfTiY9xBBKK2bVw40o" alt="" width="360"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Instructions Log](/logs/instructions-log.md)
{% endhint %}

***

{% columns %}
{% column %}
**Handover Log:** \
This is a list of handover certificates issued from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="/files/9t2EnlmdnobqFhSDPPlY" alt="" width="361"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Handover Log](/logs/handover-log.md)
{% endhint %}

***

{% columns %}
{% column %}
**Scaffold Log:** \
This is a list of erected scaffolds from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="/files/fY8646Cy7pndtAqCMTeI" alt="" width="362"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Scaffold Log](/logs/scaffold-log.md)
{% endhint %}

***

{% columns %}
{% column %}
**Upcoming Dismantles Log:** \
This is a list of erected scaffolds approaching their dismantling dates from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="/files/QuZRI0EYcecs5NmZWhEN" alt="" width="362"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Upcoming Dismantles Log](/logs/upcoming-dismantles.md)
{% endhint %}

***

{% columns %}
{% column %}
**Dismantle Log:** \
This is a list of dismantled scaffolds from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="/files/Roq7mQFenAUlvrN9cmYr" alt="" width="361"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Dismantle Log](/logs/dismantle-log.md)
{% endhint %}

#### Each log opens a list view containing:

* Search bar
* Data tables
* Status indicators
* Action buttons and exports
* Linked sites and related documents

***

## **Understanding How Logs Work**

Whenever work is completed in Cloudscaff, building a scaffold, issuing a handover, inspecting a scaffold, scheduling a dismantle, or completing a dismantle, the corresponding log automatically updates.

Logs are used to:

* Store historical data permanently
* Export data for further analysis
* Download documents for reference purposes
* Feed reporting dashboards
* Trigger notifications for upcoming, overdue, or failed items
* Support audit and compliance requirements

> Logs cannot be bypassed or deleted by accident.\
> All entries are time-stamped and assigned to the responsible user.

***

### **Search and Filters**

All logs use the same standard Cloudscaff table controls:

#### **Search**

* Type at least **3 characters** to filter results
* The **clear (×)** icon resets results to show the full list

{% hint style="info" %}
[Learn how to use Search and Filtering](#search-filters-and-sorting)
{% endhint %}

#### **Pagination & Row Selector**

* Use pagination to view additional pages
* Use “Rows per page” to expand how many entries display on screen

{% hint style="info" %}
[Learn how to use Pagination & Row Selector ](/general-tools-and-features/table-pagination-and-rows-per-page-selector.md)
{% endhint %}

***

### **Download Documents from Logs**

Certain logs allow for the downloading of certified documents:

| Log           | Document Type                                 |
| ------------- | --------------------------------------------- |
| Handovers Log | Handover Certificate                          |
| Scaffold Log  | Handover Certificate & Inspection Certificate |
| Dismantle Log | Dismantle Certificate                         |

Each Log has a **Download Document** action inside the record detail.

***

### **Role Permissions**

Access to Logs is controlled in **Settings → User Profiles → Roles**.

Permissions determine whether users can:

* View log entries
* Create new entries
* Edit or update entries
* Approve entries
* Generate documents

Users with Customer-level access may have limited view-only permissions.

{% hint style="info" %}
[For help creating roles, see: **Role Builder**](/settings/user-management/role-builder-add-or-update-roles.md)
{% endhint %}

***

### **Audit Trail & Data Integrity**

Every log entry records:

* The user who performed the action
* The time and date
* Linked sites, scaffolds, and documents
* Any attachments, signatures, or notes

This ensures logs can be used for:

* Client verification
* Internal audits
* Safety compliance
* Insurance or legal disputes
* Operational reporting