What are Logs?

Logs record and track all operational actions that take place on your sites — including handovers, scaffold activities, upcoming dismantles, and completed dismantles.

Every log serves as a permanent record, creating full audit-traceability for safety, compliance, and operational reporting.

Purpose

Logs provide a single source of truth for scaffold activity across your company.

You can use logs to:

• Track work completed on every scaffolded site

• Review safety checks, inspections, approvals, and signatures

• Generate certified documents for clients and auditors

• Provide proof of work for billing, safety compliance, and handover requirements

• Ensure accountability — each record is tied to a verified user account

All log activity is synced across your organization and visible to users with the correct permissions.

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Where to Find Logs

In the side navigation, scroll down to Instructions.

Log Types:

Instructions Log: This is a list of instructions issued from all sites

View Instructions Log

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Handover Log: This is a list of handover certificates issued from all sites

View Handover Log

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Scaffold Log: This is a list of erected scaffolds from all sites

View Scaffold Log

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Upcoming Dismantles Log: This is a list of erected scaffolds approaching their dismantling dates from all sites

View Upcoming Dismantles Log

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Dismantle Log: This is a list of dismantled scaffolds from all sites

View Dismantle Log

Each log opens a list view containing:

• Search bar

• Data tables

• Status indicators

• Action buttons and exports

• Linked sites and related documents

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Understanding How Logs Work

Whenever work is completed in Cloudscaff, building a scaffold, issuing a handover, inspecting a scaffold, scheduling a dismantle, or completing a dismantle, the corresponding log automatically updates.

Logs are used to:

• Store historical data permanently

• Export data for further analysis

• Download documents for reference purposes

• Feed reporting dashboards

• Trigger notifications for upcoming, overdue, or failed items

• Support audit and compliance requirements

Logs cannot be bypassed or deleted by accident. All entries are time-stamped and assigned to the responsible user.

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Search and Filters

All logs use the same standard Cloudscaff table controls:

Search

• Type at least 3 characters to filter results

• The clear (×) icon resets results to show the full list

Learn how to use Search and Filtering

Pagination & Row Selector

• Use pagination to view additional pages

• Use “Rows per page” to expand how many entries display on screen

Learn how to use Pagination & Row Selector

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Download Documents from Logs

Certain logs allow for the downloading of certified documents:

Log	Document Type
Handovers Log	Handover Certificate
Scaffold Log	Handover Certificate & Inspection Certificate
Dismantle Log	Dismantle Certificate

Each Log has a Download Document action inside the record detail.

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Role Permissions

Access to Logs is controlled in Settings → User Profiles → Roles.

Permissions determine whether users can:

• View log entries

• Create new entries

• Edit or update entries

• Approve entries

• Generate documents

Users with Customer-level access may have limited view-only permissions.

For help creating roles, see: Role Builder

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Audit Trail & Data Integrity

Every log entry records:

• The user who performed the action

• The time and date

• Linked sites, scaffolds, and documents

• Any attachments, signatures, or notes

This ensures logs can be used for:

• Client verification

• Internal audits

• Safety compliance

• Insurance or legal disputes

• Operational reporting