# What are Logs?

Every log serves as a permanent record, creating full audit-traceability for safety, compliance, and operational reporting.

## **Purpose**

Logs provide a single source of truth for scaffold activity across your company.

You can use logs to:

* Track work completed on every scaffolded site
* Review safety checks, inspections, approvals, and signatures
* Generate certified documents for clients and auditors
* Provide proof of work for billing, safety compliance, and handover requirements
* Ensure accountability — each record is tied to a verified user account

All log activity is synced across your organization and visible to users with the correct permissions.

***

## **Where to Find Logs**

In the side navigation, scroll down to **Instructions**.

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2FMzjL9OQwiSqExTl0NO5c%2FScreenshot%202025-11-06%20at%2012.29.31.png?alt=media&#x26;token=670d0e6f-857d-4b13-878b-ac87512591af" alt=""><figcaption></figcaption></figure></div>

### Log Types:

{% columns %}
{% column %}
**Instructions Log:** \
This is a list of instructions issued from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="center" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2FvUAeUPz9K26hD5NLFmGH%2FScreenshot%202025-11-06%20at%2012.29.46.png?alt=media&#x26;token=8eb1e7e3-a8bd-49fd-81af-ff5de95d4759" alt="" width="360"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Instructions Log](https://docs.cloudscaff.com/logs/instructions-log)
{% endhint %}

***

{% columns %}
{% column %}
**Handover Log:** \
This is a list of handover certificates issued from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2FJKSBp5y1h51G3gLfvg6s%2FScreenshot%202025-11-06%20at%2012.29.55.png?alt=media&#x26;token=039b1d1e-7e26-40cc-a03c-be9df1959aba" alt="" width="361"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Handover Log](https://docs.cloudscaff.com/logs/handover-log)
{% endhint %}

***

{% columns %}
{% column %}
**Scaffold Log:** \
This is a list of erected scaffolds from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2FggLcstixxihqv7qWGJ4E%2FScreenshot%202025-11-06%20at%2012.30.13.png?alt=media&#x26;token=6cb04de5-03d2-4f99-8209-6f1708898460" alt="" width="362"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Scaffold Log](https://docs.cloudscaff.com/logs/scaffold-log)
{% endhint %}

***

{% columns %}
{% column %}
**Upcoming Dismantles Log:** \
This is a list of erected scaffolds approaching their dismantling dates from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2FowHvinTRlxfn17te1I90%2FScreenshot%202025-11-06%20at%2012.30.22.png?alt=media&#x26;token=7ae5c248-6ca7-4e1e-8319-94c833c543af" alt="" width="362"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Upcoming Dismantles Log](https://docs.cloudscaff.com/logs/upcoming-dismantles)
{% endhint %}

***

{% columns %}
{% column %}
**Dismantle Log:** \
This is a list of dismantled scaffolds from all sites
{% endcolumn %}

{% column valign="middle" %}

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2F1IY9sB43UGG1nsHBgXPy%2FScreenshot%202025-11-06%20at%2012.30.32.png?alt=media&#x26;token=d155305a-68d8-4632-b92b-5a0a3a6fa521" alt="" width="361"><figcaption></figcaption></figure></div>
{% endcolumn %}
{% endcolumns %}

{% hint style="info" %}
[View Dismantle Log](https://docs.cloudscaff.com/logs/dismantle-log)
{% endhint %}

#### Each log opens a list view containing:

* Search bar
* Data tables
* Status indicators
* Action buttons and exports
* Linked sites and related documents

***

## **Understanding How Logs Work**

Whenever work is completed in Cloudscaff, building a scaffold, issuing a handover, inspecting a scaffold, scheduling a dismantle, or completing a dismantle, the corresponding log automatically updates.

Logs are used to:

* Store historical data permanently
* Export data for further analysis
* Download documents for reference purposes
* Feed reporting dashboards
* Trigger notifications for upcoming, overdue, or failed items
* Support audit and compliance requirements

> Logs cannot be bypassed or deleted by accident.\
> All entries are time-stamped and assigned to the responsible user.

***

### **Search and Filters**

All logs use the same standard Cloudscaff table controls:

#### **Search**

* Type at least **3 characters** to filter results
* The **clear (×)** icon resets results to show the full list

{% hint style="info" %}
[Learn how to use Search and Filtering](#search-filters-and-sorting)
{% endhint %}

#### **Pagination & Row Selector**

* Use pagination to view additional pages
* Use “Rows per page” to expand how many entries display on screen

{% hint style="info" %}
[Learn how to use Pagination & Row Selector ](https://docs.cloudscaff.com/general-tools-and-features/table-pagination-and-rows-per-page-selector)
{% endhint %}

***

### **Download Documents from Logs**

Certain logs allow for the downloading of certified documents:

| Log           | Document Type                                 |
| ------------- | --------------------------------------------- |
| Handovers Log | Handover Certificate                          |
| Scaffold Log  | Handover Certificate & Inspection Certificate |
| Dismantle Log | Dismantle Certificate                         |

Each Log has a **Download Document** action inside the record detail.

***

### **Role Permissions**

Access to Logs is controlled in **Settings → User Profiles → Roles**.

Permissions determine whether users can:

* View log entries
* Create new entries
* Edit or update entries
* Approve entries
* Generate documents

Users with Customer-level access may have limited view-only permissions.

{% hint style="info" %}
[For help creating roles, see: **Role Builder**](https://docs.cloudscaff.com/settings/user-management/role-builder-add-or-update-roles)
{% endhint %}

***

### **Audit Trail & Data Integrity**

Every log entry records:

* The user who performed the action
* The time and date
* Linked sites, scaffolds, and documents
* Any attachments, signatures, or notes

This ensures logs can be used for:

* Client verification
* Internal audits
* Safety compliance
* Insurance or legal disputes
* Operational reporting