Handover Log
A complete record of all handovers issued from every site. Used to track handover status, green-tags, safety status, signatures, certificate history, and proof of safe scaffold transfer to the client.
Purpose
The Handovers Log stores every handover certificate created in the system.
Each entry is automatically assigned to a site, scaffold and a customer, and includes attached signatures and certificate details.
Use this log to:
View signed and unsigned handover certificates
Confirm the handover certificate dates and the responsible person
Access and download Handover Certificates
Track client approvals
How the Handover Log Works
The Handover Log stores all handover certificates issued across every site. A scaffold will appear in this log the moment a handover is created.
The system follows this workflow:
Handover is created
When a scaffold is erected and a handover is issued, the handover is immediately recorded in the Handover Log.
Each handover includes customer details, handover dates, signatures, and uploaded documents or photos.
Signatures and completion
Once all required signatures are completed, the handover record is marked as signed.
The handover certificate can be downloaded at any time for client or audit use.
Linked to scaffold activity
The scaffold that was handed over will appear in the Scaffold Log as an active scaffold.
All certificates remain permanently stored in the Handover Log, even after the scaffold is dismantled.
This ensures every scaffold has a traceable, legally recorded handover, stored permanently for compliance and reporting purposes.
How to Access
In the side navigation, go to: Instructions → Handover Log
Table Layout
Each row includes:
Code
Unique handover certificate number (auto-generated)
Customer
The customer receiving the scaffold
Site
Site the handover was created for
Start Date
The erection date or the date the scaffold was made available
End Date
Expected dismantle date or certificate end date
Created
Date the handover was generated
Notes
Any notes added at the time of creation
Created By
User responsible for issuing the handover
Uploads
Number of photos or documents uploaded to the record
Status
Indicates if the handover is signed or still pending
Status Types
Signed
All required signatures are complete and the scaffold is handed over
Pending (if visible)
Waiting for one or more signatures
Available Actions
Inside each handover, you can:
View the full handover record
Review signatures
View notes and attachments
Download the Handover Certificate
Search, Filters and Pagination
Search
Type at least three characters to filter by code, site or status
Use the clear (×) icon to reset
Pagination
Pagination buttons appear at the bottom of the page
Rows Per Page
Adjust the number of rows displayed at once
Best Practices
Make sure customer names and site names are accurate before issuing a certificate
Add clear notes for safety, access or special conditions
Export reports monthly for compliance and billing
Ensure all signatories have completed the digital signature process
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