> For the complete documentation index, see [llms.txt](https://docs.cloudscaff.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cloudscaff.com/settings/business-settings.md).
# Business Settings
## **Purpose**
This information automatically appears on all documents, reports, and forms generated in Cloudscaff.
***
## **Business Info**
### **Upload Business Logo**
Add your company logo — it will automatically appear on all printed and digital documents.\
For best results, use an image sized **300px × 100px**.
### **Business Name**
Enter your **official company name** as it should appear on documentation.
### **Registration Number (optional)**
Add your company registration number, if applicable (e.g., `12312/123/112`).
### **VAT Number (optional)**
Enter your VAT or tax identification number (e.g., `341233455612453`).
***
## **Contact Info**
Provide contact details to be displayed on documents. This person’s name will automatically appear on all generated documents as the official **company representative**.
### **Search for Location or Business**
Quickly find your address using the built-in Google Maps search. Simply start typing your street address, and select the correct location from the suggestions.
#### **If the Search Doesn’t Find Your Location**
If the integrated search cannot locate your exact address, you can manually enter or override the address fields to input your location directly.
### **Address Details**
* **Street:** Enter the street name and number.
* **Suburb (optional):** Include only if applicable.
* **City/State:** For example, *Todd Mission*.
* **ZIP Code:** For example, *77363*.
* **Country:** For example, *United States*.
***
## **Banking Details**
Include banking details that will appear on documents.
* **Bank Name (optional):** e.g., *Bank Name*
* **Bank Account Number (optional):** e.g., *12345678*
* **Branch Code (optional):** e.g., *123456*
* **Swift Code (optional):** e.g., *DD39BB*
***
## **General Settings**
Adjust key system and document display preferences.
This setting controls whether Cloudscaff retains inventory items that have a zero balance after a yard transfer.
**When enabled:**
* Items with **zero quantity** will remain visible in your inventory list even after they’ve been transferred out.
* This helps maintain a **complete item history**, ensuring that every product — even temporarily out of stock — remains accessible for future updates, returns, or reordering.
* Recommended if you want **consistent tracking** of all items ever used or stored in your system.
**When disabled:**
* Items that reach **zero balance** after a yard transfer are automatically removed from the inventory list.
* Useful for companies that prefer to keep the inventory view **clean and limited** to items currently in stock.
### **Negative Inventory Setting:**
*Disable inventory levels from dropping below zero.*
This setting determines whether inventory quantities are allowed to fall below zero.
**When enabled:**
* The system will **prevent** users from processing deliveries that would push stock below zero.
* This ensures that your inventory data always reflects **real, available quantities**.
* Recommended for strict inventory control environments where all movements must be accurately logged before issuing materials.
**When disabled:**
* Inventory quantities can **temporarily go negative**.
* This is useful for fast-paced operations where items are dispatched before formal returns or transfers are recorded.
* The negative balance serves as an indicator that a **reconciliation or bulk update** is needed later to align actual stock levels.
### **Unit of Measure**
Defines how material dimensions are displayed throughout the platform.
You can choose between **metric** or **imperial** units based on your regional standards or company preference.
**Options:**
* **Metric:**
* **m (meters)** – Standard measurement for most scaffolding and construction operations.
* **mm (millimeters)** – Used for precision components or smaller items.
* **Imperial:**
* **ft (feet)** – For projects following imperial standards.
* **in (inches)** – For components requiring detailed measurements.
**Tip:** Choose the system (metric or imperial) that aligns with your client, project, or regional regulations. Cloudscaff supports both interchangeably.
### **Weight in Tons**
Toggle this setting **on or off** depending on how you want weight displayed in reports and documents.
* **On:** Converts and displays total weights in **tons** (metric) or **short tons** (imperial).
* **Off:** Displays weight in your selected **Unit of Mass** (e.g., kilograms or pounds).
### **Unit of Mass**
Select the base unit used for calculating and displaying material weight.
* **Metric:** **kg (kilograms)** or **t (tons)**
* **Imperial:** **lb (pounds)** or **short tons**
### **Currency**
Set your preferred **currency symbol** for all financial transactions and documents.\
Options include **$**, **€**, **£**, **R**, or any other regional currency.
### **Sales Tax %**
Define the **sales tax percentage** applied to all taxable transactions.
* Example: `15` for 15% sales tax.
* Set to `0` if your region excludes sales tax or handles it externally.
Supports both **VAT** (Value-Added Tax) and **GST** (Goods and Services Tax), depending on your region.
### **Use GST Instead of VAT**
Toggle based on your country’s tax system:
* **On:** Displays **GST** across all reports and documents.
* **Off:** Displays **VAT**.
***
## **Terminology**
Customize how key terms appear across the platform and documents.\
This allows regional or industry-specific naming for clarity.
### **Term for a Scaffold**
e.g., *Scaffold, System, Frame*
### **Term for a Board**
e.g., *Working Levels, Platforms, Decks*
### **Term for Hire**
e.g., *Rent*
***
## **Integrations**
* Use this section to connect Cloudscaff with third-party services (e.g., accounting).
* Future integrations will appear here for easy configuration.
***
> **Important Notes:**
>
> Ensure your **business and contact information** are accurate — these details automatically populate on documents and reports.
>
> Review your **General Settings** and **Terminology** to align Cloudscaff’s display language with your company’s standards.
>
> If you operate across different regions or branches, repeat this setup for each active company profile if needed.
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