Business Settings
Here you can manage and update your company information, branding, and general system preferences.
Purpose
This information automatically appears on all documents, reports, and forms generated in Cloudscaff.
Business Info
Upload Business Logo
Add your company logo — it will automatically appear on all printed and digital documents. For best results, use an image sized 300px × 100px.
Business Name
Enter your official company name as it should appear on documentation.
Registration Number (optional)
Add your company registration number, if applicable (e.g., 12312/123/112).
VAT Number (optional)
Enter your VAT or tax identification number (e.g., 341233455612453).
Contact Info
Provide contact details to be displayed on documents. This person’s name will automatically appear on all generated documents as the official company representative.
Representative Name (Rep Name)
e.g., John Doe
Email Address:
e.g., [email protected]
Phone Number:
e.g., +1 123 456 7891
Business Address
Search for Location or Business
Quickly find your address using the built-in Google Maps search. Simply start typing your street address, and select the correct location from the suggestions.
If the Search Doesn’t Find Your Location
If the integrated search cannot locate your exact address, you can manually enter or override the address fields to input your location directly.
Address Details
Street: Enter the street name and number.
Suburb (optional): Include only if applicable.
City/State: For example, Todd Mission.
ZIP Code: For example, 77363.
Country: For example, United States.
Banking Details
Include banking details that will appear on documents.
Bank Name (optional): e.g., Bank Name
Bank Account Number (optional): e.g., 12345678
Branch Code (optional): e.g., 123456
Swift Code (optional): e.g., DD39BB
General Settings
Adjust key system and document display preferences.
Inventory Balance Setting:
Keep empty inventory items after yard transfer.
This setting controls whether Cloudscaff retains inventory items that have a zero balance after a yard transfer.
When enabled:
Items with zero quantity will remain visible in your inventory list even after they’ve been transferred out.
This helps maintain a complete item history, ensuring that every product — even temporarily out of stock — remains accessible for future updates, returns, or reordering.
Recommended if you want consistent tracking of all items ever used or stored in your system.
When disabled:
Items that reach zero balance after a yard transfer are automatically removed from the inventory list.
Useful for companies that prefer to keep the inventory view clean and limited to items currently in stock.
Negative Inventory Setting:
Disable inventory levels from dropping below zero.
This setting determines whether inventory quantities are allowed to fall below zero.
When enabled:
The system will prevent users from processing deliveries that would push stock below zero.
This ensures that your inventory data always reflects real, available quantities.
Recommended for strict inventory control environments where all movements must be accurately logged before issuing materials.
When disabled:
Inventory quantities can temporarily go negative.
This is useful for fast-paced operations where items are dispatched before formal returns or transfers are recorded.
The negative balance serves as an indicator that a reconciliation or bulk update is needed later to align actual stock levels.
Unit of Measure
Defines how material dimensions are displayed throughout the platform.
You can choose between metric or imperial units based on your regional standards or company preference.
Options:
Metric:
m (meters) – Standard measurement for most scaffolding and construction operations.
mm (millimeters) – Used for precision components or smaller items.
Imperial:
ft (feet) – For projects following imperial standards.
in (inches) – For components requiring detailed measurements.
Tip: Choose the system (metric or imperial) that aligns with your client, project, or regional regulations. Cloudscaff supports both interchangeably.
Weight in Tons
Toggle this setting on or off depending on how you want weight displayed in reports and documents.
On: Converts and displays total weights in tons (metric) or short tons (imperial).
Off: Displays weight in your selected Unit of Mass (e.g., kilograms or pounds).
Unit of Mass
Select the base unit used for calculating and displaying material weight.
Metric: kg (kilograms) or t (tons)
Imperial: lb (pounds) or short tons
Currency
Set your preferred currency symbol for all financial transactions and documents. Options include $, €, £, R, or any other regional currency.
Sales Tax %
Define the sales tax percentage applied to all taxable transactions.
Example:
15for 15% sales tax.Set to
0if your region excludes sales tax or handles it externally.
Supports both VAT (Value-Added Tax) and GST (Goods and Services Tax), depending on your region.
Use GST Instead of VAT
Toggle based on your country’s tax system:
On: Displays GST across all reports and documents.
Off: Displays VAT.
Terminology
Customize how key terms appear across the platform and documents. This allows regional or industry-specific naming for clarity.
Term for a Scaffold
e.g., Scaffold, System, Frame
Term for a Board
e.g., Working Levels, Platforms, Decks
Term for Hire
e.g., Rent
Integrations
Use this section to connect Cloudscaff with third-party services (e.g., accounting).
Future integrations will appear here for easy configuration.
Important Notes:
Ensure your business and contact information are accurate — these details automatically populate on documents and reports.
Review your General Settings and Terminology to align Cloudscaff’s display language with your company’s standards.
If you operate across different regions or branches, repeat this setup for each active company profile if needed.
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