# Instructions Log

## Purpose

The Instructions Log provides a permanent record of every instruction created and issued across your company’s sites.

It ensures all site actions are traceable, time-stamped, and linked to the responsible user.

You can use it to:

* Track work orders or requests from supervisors and clients
* Record written instructions tied to a specific scaffold or site
* View who issued the instruction and when it was completed
* Provide proof of instruction handover for accountability and safety

***

## **How the Instructions Log Works**

The Instructions Log records general instructions issued across all sites. These instructions may relate to work requests, access notes, safety communication, or client requests.

The system follows this workflow:

* **Instruction is created**
  * When a user issues an instruction on a site, it is automatically added to the **Instructions Log**.
  * Each record shows who issued the instruction, the date, and which site it applies to.
* **Instruction is viewed and actioned**
  * Supervisors and site teams can view the full instruction record, including notes and uploaded documents.
  * Once the instruction is actioned or completed, status can be recorded for traceability.
* **Permanent audit record**
  * Instructions remain in the log for historical reference.
  * The full log can be exported for operational, safety, or client reporting.

This ensures all site instructions are documented, traceable, and linked to a responsible user, improving communication and compliance on every job site.

***

## How to Access

In the side navigation, scroll to **Instructions → Instructions Log**.

This opens the full list of issued site instructions.

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2FvUAeUPz9K26hD5NLFmGH%2FScreenshot%202025-11-06%20at%2012.29.46.png?alt=media&#x26;token=8eb1e7e3-a8bd-49fd-81af-ff5de95d4759" alt="" width="360"><figcaption></figcaption></figure></div>

***

## Table Layout

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2Fn3XwbkkX6OgGLrVgqRf3%2FScreenshot%202025-11-06%20at%2013.24.38.png?alt=media&#x26;token=3c3878a7-0e08-4e15-96e6-794c9e70ac0c" alt=""><figcaption></figcaption></figure></div>

Each row in the table represents a site instruction and includes the following fields:

| Column     | Description                                                               |
| ---------- | ------------------------------------------------------------------------- |
| Code       | Unique auto-generated instruction reference number                        |
| Site Name  | The site that the instruction belongs to                                  |
| Customer   | Customer name linked to the site                                          |
| Date       | Date the instruction was created                                          |
| Created By | User who issued the instruction                                           |
| Status     | Status label showing whether the instruction is completed or still active |

***

### Status Types

| Status       | Meaning                                              |
| ------------ | ---------------------------------------------------- |
| Completed    | Instruction has been issued and finished             |
| Pending/Open | Instruction has been logged but is not yet completed |

Status labels are color-coded for visibility.

<div align="left" data-with-frame="true"><figure><img src="https://3532476255-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FsVJ0qURLvzCOxTGXEZIZ%2Fuploads%2Fe07cTYRX3YYBIc2RgbH8%2FScreenshot%202025-11-08%20at%2003.52.42.png?alt=media&#x26;token=2ae36f9d-68b9-4967-8a63-395cedf80d2c" alt="" width="183"><figcaption></figcaption></figure></div>

***

### Available Actions

Inside each instruction record, you can:

* View the full instruction details
* Read notes or attached information
* See who created the instruction and when

{% hint style="info" %}
[Learn how to issue a site instruction](https://docs.cloudscaff.com/site-management/site-instructions)
{% endhint %}

***

### Search, Filters and Pagination

The Instructions Log uses standard Cloudscaff table controls.

Search

* Type at least three characters to filter results
* Use the clear (×) icon to reset the search

Pagination

* Use the pagination controls at the bottom of the table to move between pages

Rows Per Page

* Select how many instructions appear at once (for example 7, 10, 15)

{% hint style="info" %}
[Learn about the Search Bar (Data Tables)](https://docs.cloudscaff.com/general-tools-and-features/search-and-filter-bar)
{% endhint %}

{% hint style="info" %}
[Learn about Table Pagination and Rows Per Page Selector](https://docs.cloudscaff.com/general-tools-and-features/table-pagination-and-rows-per-page-selector)
{% endhint %}

***

## Best Practices

* Use clear, descriptive notes to simplify tracking and auditing
* Close instructions when completed to maintain accurate site records
* Export monthly for internal review or client reporting
* Ensure users issuing instructions have the correct Role Permissions