Instructions Log
A list of all instructions issued across every site. Used to track work orders, safety notes, or task-specific requests logged against a site.
Purpose
The Instructions Log provides a permanent record of every instruction created and issued across your company’s sites.
It ensures all site actions are traceable, time-stamped, and linked to the responsible user.
You can use it to:
Track work orders or requests from supervisors and clients
Record written instructions tied to a specific scaffold or site
View who issued the instruction and when it was completed
Provide proof of instruction handover for accountability and safety
How the Instructions Log Works
The Instructions Log records general instructions issued across all sites. These instructions may relate to work requests, access notes, safety communication, or client requests.
The system follows this workflow:
Instruction is created
When a user issues an instruction on a site, it is automatically added to the Instructions Log.
Each record shows who issued the instruction, the date, and which site it applies to.
Instruction is viewed and actioned
Supervisors and site teams can view the full instruction record, including notes and uploaded documents.
Once the instruction is actioned or completed, status can be recorded for traceability.
Permanent audit record
Instructions remain in the log for historical reference.
The full log can be exported for operational, safety, or client reporting.
This ensures all site instructions are documented, traceable, and linked to a responsible user, improving communication and compliance on every job site.
How to Access
In the side navigation, scroll to Instructions → Instructions Log.
This opens the full list of issued site instructions.
Table Layout
Each row in the table represents a site instruction and includes the following fields:
Code
Unique auto-generated instruction reference number
Site Name
The site that the instruction belongs to
Customer
Customer name linked to the site
Date
Date the instruction was created
Created By
User who issued the instruction
Status
Status label showing whether the instruction is completed or still active
Status Types
Completed
Instruction has been issued and finished
Pending/Open
Instruction has been logged but is not yet completed
Status labels are color-coded for visibility.
Available Actions
Inside each instruction record, you can:
View the full instruction details
Read notes or attached information
See who created the instruction and when
Search, Filters and Pagination
The Instructions Log uses standard Cloudscaff table controls.
Search
Type at least three characters to filter results
Use the clear (×) icon to reset the search
Pagination
Use the pagination controls at the bottom of the table to move between pages
Rows Per Page
Select how many instructions appear at once (for example 7, 10, 15)
Best Practices
Use clear, descriptive notes to simplify tracking and auditing
Close instructions when completed to maintain accurate site records
Export monthly for internal review or client reporting
Ensure users issuing instructions have the correct Role Permissions
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