> For the complete documentation index, see [llms.txt](https://docs.cloudscaff.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cloudscaff.com/logs/instructions-log.md).
# Instructions Log
## Purpose
The Instructions Log provides a permanent record of every instruction created and issued across your company’s sites.
It ensures all site actions are traceable, time-stamped, and linked to the responsible user.
You can use it to:
* Track work orders or requests from supervisors and clients
* Record written instructions tied to a specific scaffold or site
* View who issued the instruction and when it was completed
* Provide proof of instruction handover for accountability and safety
***
## **How the Instructions Log Works**
The Instructions Log records general instructions issued across all sites. These instructions may relate to work requests, access notes, safety communication, or client requests.
The system follows this workflow:
* **Instruction is created**
* When a user issues an instruction on a site, it is automatically added to the **Instructions Log**.
* Each record shows who issued the instruction, the date, and which site it applies to.
* **Instruction is viewed and actioned**
* Supervisors and site teams can view the full instruction record, including notes and uploaded documents.
* Once the instruction is actioned or completed, status can be recorded for traceability.
* **Permanent audit record**
* Instructions remain in the log for historical reference.
* The full log can be exported for operational, safety, or client reporting.
This ensures all site instructions are documented, traceable, and linked to a responsible user, improving communication and compliance on every job site.
***
## How to Access
In the side navigation, scroll to **Instructions → Instructions Log**.
This opens the full list of issued site instructions.
***
## Table Layout
Each row in the table represents a site instruction and includes the following fields:
| Column | Description |
| ---------- | ------------------------------------------------------------------------- |
| Code | Unique auto-generated instruction reference number |
| Site Name | The site that the instruction belongs to |
| Customer | Customer name linked to the site |
| Date | Date the instruction was created |
| Created By | User who issued the instruction |
| Status | Status label showing whether the instruction is completed or still active |
***
### Status Types
| Status | Meaning |
| ------------ | ---------------------------------------------------- |
| Completed | Instruction has been issued and finished |
| Pending/Open | Instruction has been logged but is not yet completed |
Status labels are color-coded for visibility.
***
### Available Actions
Inside each instruction record, you can:
* View the full instruction details
* Read notes or attached information
* See who created the instruction and when
{% hint style="info" %}
[Learn how to issue a site instruction](/site-management/site-instructions.md)
{% endhint %}
***
### Search, Filters and Pagination
The Instructions Log uses standard Cloudscaff table controls.
Search
* Type at least three characters to filter results
* Use the clear (×) icon to reset the search
Pagination
* Use the pagination controls at the bottom of the table to move between pages
Rows Per Page
* Select how many instructions appear at once (for example 7, 10, 15)
{% hint style="info" %}
[Learn about the Search Bar (Data Tables)](/general-tools-and-features/search-and-filter-bar.md)
{% endhint %}
{% hint style="info" %}
[Learn about Table Pagination and Rows Per Page Selector](/general-tools-and-features/table-pagination-and-rows-per-page-selector.md)
{% endhint %}
***
## Best Practices
* Use clear, descriptive notes to simplify tracking and auditing
* Close instructions when completed to maintain accurate site records
* Export monthly for internal review or client reporting
* Ensure users issuing instructions have the correct Role Permissions
---
# Agent Instructions
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