Reference Code

An optional field used to store external document numbers such as PO numbers or tracking numbers. Fully searchable across system tables.

What is the Reference Code?

The Reference Code is an optional input field used to store any third-party identifier associated with a request, delivery, return, transfer, or movement.

It allows users to attach external documentation or tracking numbers directly to a Cloudscaff transaction so it can be easily searched and matched later.

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Where You Will See It

The Reference Code field appears throughout the system, including on:

• Requests

• Deliveries

• Returns

• Transfers

• Inventory Movements

Wherever this field appears, it is optional. You may leave it blank or fill it in when required.

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What Can Be Entered?

Any external reference such as:

• Purchase Order (PO) Number

• Work Order Number

• Job Card Number

• Customer reference

• Supplier delivery note number

• External tracking ID or freight number

If your business relies on external paperwork or systems, the Reference Code links that information directly to Cloudscaff records.

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Why Use It?

The Reference Code allows users to:

• Match Cloudscaff transactions to accounting or procurement systems

• Trace deliveries or returns against external documentation

• Quickly locate specific entries using a PO or work order

• Improve record accuracy during audits or reconciliations

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Searchable in System Tables

Once saved, the Reference Code becomes searchable across all relevant tables.

This means you can search by:

• Code

• Customer name

• Site name

• Or Reference Code

Example: If a delivery arrives with PO #PO123, entering PO-123 into Reference Code allows anyone to find it later by searching directly for that number.