> For the complete documentation index, see [llms.txt](https://docs.cloudscaff.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cloudscaff.com/general-tools-and-features/immediate-function.md).

# Immediate Function

## Purpose

The Immediate Function allows authorized users to process inventory movements without requiring a receiving signature.

When enabled, deliveries, returns, and transfers can be completed instantly, and stock is automatically allocated to the correct location.

This functionality is designed for environments where:

* Sign-off is not required
* The same user manages both the sending and receiving location
* Fast internal movement is needed without workflow steps

It provides a faster operational process while still maintaining a full audit trail of changes.

***

## How It Works

### Deliveries

<div align="left" data-with-frame="true"><figure><img src="/files/5LPLz2UMrdEn1LOytQwm" alt="" width="188"><figcaption></figcaption></figure></div>

* When a delivery is approved and the user clicks **Send Immediately**
* Inventory is instantly added to the site
* No site user needs to open the delivery or sign to receive

### Returns

<div align="left" data-with-frame="true"><figure><img src="/files/OmVYKOxZPFVw2ql4Bbjz" alt="" width="188"><figcaption></figcaption></figure></div>

* When items arrive at the yard, the Yard User selects the site, enters returned components, and clicks the **Approve immediately** button
* Inventory moves back into the yard with no signature from site required

### Transfers

<div align="left" data-with-frame="true"><figure><img src="/files/kSP0QuuRis4wL1lmnnfp" alt="" width="188"><figcaption></figcaption></figure></div>

* Users can transfer inventory between sites using **Send Immediately**, bypassing the receiving site’s requirement to sign. The receiving site does not sign to acknowledge receipt.

All movements are still logged and traceable in system reports.

***

### Permissions

The Immediate Function is controlled through **Roles and Permissions**.\
Only users with this permission enabled will see the immediate action options inside Deliveries, Returns, and Transfers.

To toggle this setting:

1. Go to Roles and Permissions
2. Edit the role
3. Enable or disable the Immediate Function permission

{% hint style="info" %}
[Quick Link: Roles and Permissions](/settings/user-management/role-builder-add-or-update-roles.md)
{% endhint %}

***

### When to Use Immediate Processing

Appropriate use cases include:

* Internal yards where sign-off is unnecessary
* High-volume logistics operations
* Scenarios where the same team controls both locations
* When speed matters more than end-user sign confirmation

If signature approval, accountability, or site confirmation is required, use the **Standard Workflow** instead.

{% hint style="info" %}
[See standard workflow](/workflows/inventory-standard-workflow-2-signatures-required.md)
{% endhint %}


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.cloudscaff.com/general-tools-and-features/immediate-function.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.