> For the complete documentation index, see [llms.txt](https://docs.cloudscaff.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cloudscaff.com/general-tools-and-features/immediate-function.md).

# Immediate Function

## Purpose

The Immediate Function allows authorized users to process inventory movements without requiring a receiving signature.

When enabled, deliveries, returns, and transfers can be completed instantly, and stock is automatically allocated to the correct location.

This functionality is designed for environments where:

* Sign-off is not required
* The same user manages both the sending and receiving location
* Fast internal movement is needed without workflow steps

It provides a faster operational process while still maintaining a full audit trail of changes.

***

## How It Works

### Deliveries

<div align="left" data-with-frame="true"><figure><img src="/files/5LPLz2UMrdEn1LOytQwm" alt="" width="188"><figcaption></figcaption></figure></div>

* When a delivery is approved and the user clicks **Send Immediately**
* Inventory is instantly added to the site
* No site user needs to open the delivery or sign to receive

### Returns

<div align="left" data-with-frame="true"><figure><img src="/files/OmVYKOxZPFVw2ql4Bbjz" alt="" width="188"><figcaption></figcaption></figure></div>

* When items arrive at the yard, the Yard User selects the site, enters returned components, and clicks the **Approve immediately** button
* Inventory moves back into the yard with no signature from site required

### Transfers

<div align="left" data-with-frame="true"><figure><img src="/files/kSP0QuuRis4wL1lmnnfp" alt="" width="188"><figcaption></figcaption></figure></div>

* Users can transfer inventory between sites using **Send Immediately**, bypassing the receiving site’s requirement to sign. The receiving site does not sign to acknowledge receipt.

All movements are still logged and traceable in system reports.

***

### Permissions

The Immediate Function is controlled through **Roles and Permissions**.\
Only users with this permission enabled will see the immediate action options inside Deliveries, Returns, and Transfers.

To toggle this setting:

1. Go to Roles and Permissions
2. Edit the role
3. Enable or disable the Immediate Function permission

{% hint style="info" %}
[Quick Link: Roles and Permissions](/settings/user-management/role-builder-add-or-update-roles.md)
{% endhint %}

***

### When to Use Immediate Processing

Appropriate use cases include:

* Internal yards where sign-off is unnecessary
* High-volume logistics operations
* Scenarios where the same team controls both locations
* When speed matters more than end-user sign confirmation

If signature approval, accountability, or site confirmation is required, use the **Standard Workflow** instead.

{% hint style="info" %}
[See standard workflow](/workflows/inventory-standard-workflow-2-signatures-required.md)
{% endhint %}