Inspection Certificate Template: Build and Edit
The Inspection Certificate Template allows you to design and standardize scaffold inspection forms in line with your company’s safety and compliance requirements.
Purpose
The Inspection Certificate Template ensures that all inspections — whether daily, weekly, or on demand — follow a standardized structure that meets both legal and operational compliance requirements.
Each completed inspection confirms that a scaffold is safe for use, functioning as a digital “green tag” within Cloudscaff.
When you update an inspection template, those changes are applied instantly across your entire organization — ensuring every team member, on any device or site, always works from the latest approved version.
Access the Inspection Template
In the side navigation, click Settings → Templates → Inspection Template.
The inspection template editor will open, displaying the current configuration or a blank form if it’s your first time creating one.
Building an Inspection Certificate
Add a Category
Each inspection template can be divided into one or more categories to group related safety checks.
Click inside the Category field and enter a name (e.g., Structural Stability, Access Points, Guardrails, or Platforms).
To add another category, click the green plus (+) button at the bottom of the screen.
Categories make your inspections organized and ensure that every safety aspect is covered systematically.
Tip: You can add multiple categories to break down your checklist by scaffold sections, site areas, or inspection focus points.
Add a Question
Under each category, you can create multiple inspection questions.
To add additional questions within a category, click Add Question.
Each question should represent a specific inspection requirement.
Example:
Functionality
Each question automatically becomes a Yes/No field during inspection.
Yes = Pass (compliant)
No = Fail (non-compliant)
If a category is left blank, Cloudscaff will automatically mark it as Not Applicable (N/A) in the final inspection record.
Add Additional Categories or Questions
To add another category, click the green plus (+) button at the bottom of the screen.
To add additional questions within a category, click Add Question again.
You can build as many categories and questions as needed to fully match your inspection protocol.
Remove Items
Category Items
To delete a category, click the red delete button in the top right corner of the category field.
When you delete a category, all questions created under that category will also be permanently removed.
Question Items
To delete a question, click the red trash icon next to the item.
When you delete a question, only that question will be permanently removed.
Edit Items
To edit existing entries, click inside the text field and type your updates.
Save and Update
Once your categories and questions are finalized, click Update Template (bottom-right corner).
The system will automatically save and apply your changes across all connected users and devices.
Tip: Any future inspection using this template will now follow your updated configuration.
How It Works in Practice
When a team member performs a scaffold inspection, they will see your custom template exactly as defined here.
Each question can be marked Yes (Pass), No (Fail), or N/A (Not Applicable) if left unchecked.
Upon submission, the inspection results are instantly available in Reports and Site Logs, ensuring transparency and accountability across the organization.
Any failed item automatically flags the scaffold for corrective action before it can be marked safe for use again.
Best Practices
Keep categories short and descriptive (e.g., “Access,” “Platforms,” “Bracing,” “Signage”).
Use simple, action-based language for questions (e.g., “Are all ladders secured?” instead of “Ladder safety”).
Review and update your inspection template regularly to reflect new safety standards or client requirements.
Train your site inspectors to ensure consistency when marking Yes, No, or N/A responses.
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