# How to Create a Scaffold ## Purpose Provide a controlled, permission-based way to create scaffold records, capture dimensions and hire details, and organize scaffolds within a site. *** ## How to Access **Sites** → **Select Site** → **Scaffolds Tab** → **Create Scaffold** (+) *** ## Overview In the **Site** you have selected, click on the tab **SCAFFOLDS**

This will display the scaffold lifecycle accordions

In the bottom right of your screen, click the (+) plus button to create a scaffold

This will bring up the form to build a scaffold

> **Scaffold Details:** Contains key information about the scaffold, including start and end dates, dimensions, and scaffold type. > > **Board Details:** Contains information about the scaffold’s working levels. > > Both **Scaffold Details** and **Board Details** terminology can be customised in **Business Settings**.\ > **Scaffold Details** can be renamed to *Framework Details* or *Structure Details*\ > **Board Details** can be renamed to *Decks*, *Platforms*, or *Working Levels*\ > \ > *This allows the system to align with your company’s preferred terminology.* Fill in all required fields and select **CREATE** in the bottom-right corner to create the scaffold.

This creates a scaffold record, which will appear in the **Pending Scaffolds** lifecycle accordion *** ## Step-by-Step Workflow Once the Add Scaffold form is open ## Scaffold Details ### Enter the **Erection Date** *(Required)* * Click **Erection Date** * Select the erection date from the date picker * This field **must be completed** to continue

### Enter the **Dismantle Date** *(Required)* * Click **Dismantle Date** * Select the planned dismantle date * This field **must be completed** to continue

### **Use Hire** (Optional) The **Use Hire** toggle is used if you wish to track the hire of a scaffold during a fixed period.

* **Hire Start Date**\ Use this if the hire period starts on a different date from the scaffold erection date. * **Hire Rate**\ This can be entered as either: * a **daily hire rate**, or * a **once-off (lump sum) hire amount** * **Hire Overrun Rate (Daily Rate)**\ This is a **daily charge** applied when the scaffold remains active beyond the planned dismantle date. All hire values are **automatically calculated and managed within reports**, where you can view totals, overruns, and hire costs if required. {% hint style="danger" %} Using **Use Hire** is completely optional.\ If you do not wish to track hire costs, simply leave the toggle **deactivated (OFF)** and no hire calculations will apply. {% endhint %} ### Add a **Description** (Optional) Enter a short, clear description of the scaffold or a unique identifier\ \&#xNAN;*(example: “Main building" or "Internal scaffold code”)*

### Add **Location** (Optional) Enter the scaffold’s physical location on site\ \&#xNAN;*(example: “North elevation”)*

### Select the **Scaffold Type** Open the **Scaffold Type** dropdown

Choose the appropriate scaffold type

{% hint style="info" %} [**Scaffold Types** can be updated in business settings, templates, and under scaffold types](https://docs.cloudscaff.com/settings/templates/scaffold-types-template-create-and-edit) {% endhint %} ### Enter Scaffold Dimensions *(Required)* Enter all scaffold measurements. The system supports **metres (m)** and **feet (ft)** and will automatically handle the conversion based on your account settings. * **Length (m / ft)** * **Width (m / ft)** * **Height (m / ft)**

### Attachments (Optional) **Attachments** allow you to add additional scaffold structures that are connected to an existing scaffold. Attachments are typically used for elements such as: * Cantilevers * Buttresses *Any secondary scaffold structure linked to the main scaffold* When you click the green **+** button in the **Attachments** section

The system creates a new attachment entry linked to the original scaffold. Each attachment: * Is treated as its **own scaffold structure** * Uses the **same input fields** as a standard scaffold * Is **tracked independently** for dimensions, weight, type, and reporting * The **Level** field on an attachment represents the **height of the attachment above ground level or from the base of the structure**. * Remains **visually and logically linked** to the main scaffold This allows you to accurately represent complex scaffold builds while keeping all related structures grouped under a single scaffold record.

> **Note:** \ > Attachments are optional. If your scaffold does not require additional connected structures, you can simply leave this section empty. ## Boards Details The **Boards Details** section is used to record the boards, platforms, decks, or working levels installed on the scaffold. Each entry represents a **level of boards** installed at a specific **height above the ground or from the base structure**. ### **Board item fields** **Description (Optional)**\ A short note to describe the board type or usage (for example, timber boards, steel boards, or platform boards). **Length (m / ft)** **Width (m / ft)** **Level (m / ft)**\ The height of the boards above ground level or from the base of the structure.\ **Qty**\ The number of boards installed at this level.

#### **Adding and managing boards** * Click the green **+** button to add another board item. * Each item is tracked separately for reporting and measurement purposes. * Use **Delete** to remove a board item if it was added in error. > **Note:** \ > Boards are optional but recommended if you want accurate tracking, reporting, and visibility of scaffold platforms. ## Create Scaffold Once you have entered all scaffold information, click the **CREATE** button in the bottom-right corner to create the scaffold.

*** ## What Happens Next * A new scaffold is saved with an auto-generated code and the current site context. * The scaffold appears in the Pending Scaffolds list because its initial status is pending-Work In Progress. * Site and company scaffold totals are incremented. * All scaffold logs and registers are updated to include the newly added scaffold

{% hint style="info" %} [Learn more about the scaffold log](https://docs.cloudscaff.com/logs/scaffold-log) {% endhint %} {% hint style="info" %} [Learn more about the scaffold register](https://docs.cloudscaff.com/site-management/scaffold-register) {% endhint %} *** ## Permissions Required Permissions related to accessing **job sites, site data, creating and managing scaffolds on sites**. | Section | Permission | What this allows the user to do | | ---------------- | ---------- | -------------------------------- | | Sites: Sites | **View** | View site details and site lists | | Sites: Scaffolds | **Create** | Create new scaffolds on a site | *** ## Troubleshooting and Common Questions | Issue | Likely cause | Resolution | | ------------------------------------ | ---------------------------------------------- | -------------------------------------------------------------------------------- | | Scaffolds tab is missing | Insufficient permissions | Request access to the scaffolds view permission for your role. | | Add button does not appear | Site is closed or create permission is missing | Verify site status and your scaffold create access. | | Create/Update does not save | Required fields are missing | Complete required dimensions and retry. | | Scaffold is not in the expected list | Status does not match the list’s filter | Check the scaffold’s status value; it appears only in the matching status group. | | Hire fields are not visible | Use Hire is off | Toggle Use Hire to show hire fields. | *** ## Common Mistakes to Avoid * Setting a Dismantle Date earlier than the Erection Date. * Turning off Use Hire after entering rates and expecting them to persist. * Assuming the Add button will show on closed sites. * Expecting voided scaffolds to remain visible in the Scaffolds tab. *** ## Related Pages and Links * [Scaffold Details (open by selecting a scaffold in the list)](https://docs.cloudscaff.com/site-management/scaffolds) * [Scaffold Register (tab within the Site view)](https://docs.cloudscaff.com/site-management/scaffold-register) * [Site Instructions (if your workflow links instructions to scaffolds)](https://docs.cloudscaff.com/site-management/site-instructions)